Job Opening Administrative Assistant

Major Duties and Responsibilities:

 Responsibilities:

 • Provide support to the Executive Director at all times, maintain consistent communication and occasionally takes the lead in implementing directives of the Executive Director.

 • Maintain comprehensive personnel and volunteer files ensuring information is up to date and accurate.

 • Maintains the Executive Directors office in order.

 • Handle incoming telephone calls, screen and redirect where appropriate

 • Assists with preparation of proposals, funding applications, self-assessments, program component plans, program information report, permit renewal, etc. 

 

Requirements: Specifications:

 • Must have some administrative experience. 

• Ability to deal constructively and supportively with current, former and prospective parents, agency staff and volunteers.

 • Ability to relate to all persons who have contact with the agency, maintaining professionalism at all times.

 • Willingness to accept supervision. 

• Capacity to grow and carry out new responsibilities in keeping with changing needs.

 • Familiarity with Human Resources requirements

. • Ability to observe strict confidentiality. 

• Takes initiative Qualifications:

 • High School Diploma (minimum)

 • Spanish speaking (preferred but not required)

 • Knowledge of computers and specifically use of applications such as Word and Excel. 

 

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The Bloomingdale Family Program is “An Equal Opportunity/Affirmative Action Employer.